In-Person Learning

Academically, in-person learning will provide students with the same high-quality learning opportunities that Commerce ISD always strives to provide. Physically, students will notice various changes throughout their school day which are designed for their safety and the safety of our staff. Below you may read more on in person school plans for 2020-2021. Please note that this guidance is subject to change at the local, state or national level. We will update our plans accordingly and communicate with our families thoroughly.

Overview for In-Person Learning

Students will attend class in-person, using a hybrid model for at least the first two weeks of school, utilizing additional safety measures that align with state and federal guidelines and recommendations. Hybrid model details will be released after noon on Friday, July 31. 

  • In this setting, campus administrators will implement CISD safety procedures daily.
  • Teachers will create lesson plans understanding that they may need to quickly transition to virtual Digital Learning with an asynchronous learning model, in the event of a temporary school closure if ordered by health authorities for Grades 3-12. CES will be ready with paper and pencil packets. . 
  • Teachers will provide in-person instruction, using TEKS Resource System, designed learning experiences and Google Classroom (grades 3-12) and Class Dojo (PreK-Grade 2.) Assessments, including the measure of academic progress, will be used at the beginning of year, middle of the year and end of the year to ensure student growth.

The in-person learning scenario will also include a blended instructional platform that involves the use of Google Classroom (3-12) and use of Class Dojo and paper packets (preK-2) for specific instructional areas. This will ensure that students are familiar with the virtual platform in the event we have to quickly switch to an all-virtual setting, asynchronous learning model, as a result of a short-term sporadic district closure.

Please note that in the event of a sporadic school closure, all affected students will move to online instruction, Digital Learning Model/Asynchronous learning. Key aspects of “Digital Learning Model/Asynchronous Learning” may include:

  • A mixture of pre-recorded videos and real-time virtual lessons
  • Regular morning meetings
  • This approach will follow an adjusted but aligned scope and sequence
  • Virtual office hours and district-wide online tutoring
  • Expansion to personalized interventions for small groups and individual students
  • In this approach, parents act minimally as the “learning coach”
  • Consistent with Google Classroom as the platform for grades 3-12 and Class Dojo and Paper Packets for grades PreK-2nd.

It is important to remember that the virus can be spread by infected people who have few or no symptoms. Even if an infected person is asymptomatic (meaning feeling or demonstrating no symptoms), they can spread the virus to others who may become seriously or fatally ill, especially those over 65 or with pre-existing health conditions. Because of the hidden nature of this threat, CISD expects all employees, students and families to follow these health and safety practices.

  • Commerce ISD will offer ACE/BGC care after school as normal with proper social distancing and within all the guidelines and restrictions as prescribed by Commerce ISD, State and Local and the CDC. 


    ACE/BGC will provide programming for Commerce ISD students in grades Kindergarten through 12th grade. 


    ACE/BGC will provide programming for in-person and virtual if the CISD has to go into a closure due to the COVID-19 pandemic. 


    ACE/BGC will provide transportation to eligible students. We are encouraging parents to pick-up their students to reduce possible virus exposure on buses. 


    ACE/BGC interest forms are being sent to parents via CISD ParentSquare notification system and through the communication applications at each campus. We highly recommend parents complete the interest Google Form to best inform ACE/BGC of the need for staffing and spacing within each campus. 


    ACE/BGC may have to initiate a ‘first come, first served’ enrollment due to limited staffing and/or availability of appropriate spacing for social distancing. 

     

    Registration links will be released the week of July 28 through August 3.


  • ELEMENTARY ARRIVAL

      • Early bird arrivals are not allowed. Any students dropped off before the building is open will not be allowed inside the building. 
      • Entrances will be utilized for car riders and walkers; bus riders and daycares.
      • All staff will be utilized for duty to maintain a line of sight in hallways and distancing of hallway cohorts.
      • Students will go straight to the classroom upon arrival and will not wait in a centralized holding area.
      • Parents will not be allowed to walk students to classrooms.
      • Parents will not be allowed to park and walk students to the building entrance during drop off. 

    Special Education students who require special transportation will continue drop off procedures as determined by the ARD committee’s recommendations with safety and health procedures in place. The Campus will determine the specific drop off location/entrance for special transportation students.

    SECONDARY ARRIVAL

      • Early bird arrivals are not allowed. Any students dropped off before the building is open will not be allowed inside the building. 
      • One Entrance will be utilized for students; temperatures will be checked. Late arrivals, tardy, will be using a different entrance; temperatures will be checked.
      • All staff will be utilized for duty to maintain a line of sight in hallways and distancing of hallway cohorts.
      • Students will go to designated areas upon arrival. 
      • Parents will not be allowed to walk students to classrooms or designated areas.
      • Parents will not be allowed to park and walk students to the building entrance during drop off. 

    Special Education students who require special transportation will continue drop off procedures as determined by the ARD committee’s recommendations with safety and health procedures in place. The Campus will determine the specific drop off location/entrance for special transportation students.

    ELEMENTARY DISMISSAL

      • Sibling connections will be done outside the building, and/or given directions for safety. 
      • Campus will designate staggered dismissal groups. Staggering the groups of walkers, car riders, bus riders and daycare students will help manage student movement in the building and decrease the risk of potential crowding outside at dismissal time.
      • Separate entrances will be utilized for car riders and walkers; bus riders and daycares.

    Special Education students who require special transportation will continue drop off procedures as determined by the ARD committee’s recommendations with safety and health procedures in place. The Campus will determine the specific drop off location/entrance for special transportation students.

    SECONDARY DISMISSAL

      • Campus will designate staggered dismissal groups to help manage student movement in the building and decrease the risk of potential crowding outside at dismissal time.

    Special Education students who require special transportation will continue dismissal procedures as determined by the ARD committee’s recommendations with safety and health procedures in place. The Campus will determine the specific dismissal location for special transportation students in conjunction with transportation.

    • Per TEA Guidance:
      • Commerce ISD students may attend school in-person or online.

      • Per Texas Education Code (TEC), §25.092, students must attend 90% of the days a course is offered (with some exceptions) in order to be awarded credit for the course and/or to be promoted to the next grade.

      • Per TEA, Commerce ISD is permitted to limit transitions from online to in-person schooling to occur only at the end of a grading period, if it will be beneficial to the student’s instructional quality.

      • School systems must provide daily on-campus attendance for students otherwise entitled to attend school who follow this document’s required public health procedures and whose parents wish them to attend on campus each day, subject to school closure and the exceptions related to COVID-19.

      • To learn more about enrollment and attendance rights and responsibilities during COVID-19, please visit the TEA website
    • BREAKFAST Breakfast will be provided to students from the Cafeteria in a grab and go service. Each campus will have procedures on where breakfast will be consumed.

      LUNCH

      Commerce ISD plans to utilize the school cafeteria for student meals. At some campuses meals will be taken to classrooms. NOTE: No Parents/visitors during lunch at least for the fall semester.

      Commerce ISD will offer a meal program for online students in a grab-and-go service. Parents will Pre-Order meals the week before or no later than Friday Noon, to pick up on Monday mornings or Tuesday morning if school is not in session on a Monday. Pre-orders information:

        • 5 breakfasts
        • 5 lunches
        • Must have student ID
        • Parents must pre-order meals no later than Friday at noon for the following week.
        • Pick up can be Monday or Wednesday 11:00am between 12:00pm.
        • Pick Up Location: At the student’s campus or at designated pre-order site for multiple students.
        • No meals for the weekends and no meals for school holidays at this time.

      Cafeteria staff will be trained in COVID-19 safety protocols.

      Classes will go to lunch on a staggered schedule to minimize the number of students in the cafeteria each period.

      All cafeteria staff will be wearing masks and gloves while serving students.

      Students will verbally provide the cafeteria staff their individual account number as part of the "no touch" lunch purchase process.

      Seats, tables, door handles, and high-touch areas will be disinfected between service periods/use.

      When possible, food items will be pre-packaged and boxed to minimize face-to-face contact in the cafeteria line.

      For paid students that preorder is possible please make payments online through Skyward Family Access.

        • Per TEA Guidance

          • Where feasible without disrupting the educational experience, students will be encouraged to practice social distancing
          • Where practical, desks or tables will be socially distanced as much as instructionally possible. 
          • When possible, technology can be utilized when the use of manipulatives is needed. Teachers will consider assigning groups of students specific manipulatives in order to reduce the possibility of exposure or consider creating individual bags of supplementary aids and/or manipulatives for student use that could also be sent home in the event of school closure.
          • The use of outdoor space for learning will be considered when possible. Classroom groups working outside will maintain at least 12 feet of social distance from other classroom groups
          • Whenever possible, students and staff will maintain consistent groupings of people to minimize the spread of the virus. Additionally, special services will be grouped by grade level when possible.
          • The recommended procedures will be applied to all classroom settings, including special education services locations when possible and appropriate. Students’ individual needs will be addressed on a case-by-case basis.
          • Classroom staff will limit the use of shared supplies when possible. 
      • A new company, SSC, is providing custodial services to Commerce ISD. 
      • Each classroom will be sanitized frequently and throughout the day by custodians and staff.
      • All high touch areas will be disinfected frequently and throughout the day.
      • Classroom staff will have access to disinfectant to sanitize high-touch and working surfaces and shared objects regularly.
      • Classroom staff will limit the use of shared supplies when possible.
      • Commonly touched surfaces will be disinfected between groups of students.

       

      Additional cleaning measures for COVID-19 Positive Cases in Classroom or Other Space:
      • If a classroom or facility is closed due to COVID-19 spread, electrostatic sprayers and aerosol disinfectant foggers will be used to fog and disinfect. SSC will perform this duty. 
      • Custodial staff will fog and disinfect classrooms, restrooms, athletic spaces and all affected areas in the building. SSC will perform this duty.
  • HYGIENE PRACTICES

    • Commerce ISD schools will have hand sanitizer available in the main office, cafeteria, classroom entrances and common areas throughout the campus. 
    • Students, teachers, staff, and campus visitors will be encouraged to sanitize and/or wash hands frequently. 
    • Students, teachers, staff, and campus visitors should be encouraged to cover coughs and sneezes with a tissue, and if not available, covered in their elbows. Used tissues should be thrown in the trash, hands should be washed immediately with soap and water for at least 20 seconds, or hand sanitizer should be used.

    DISINFECTING EXPECTATIONS

    • Staff will have access to disinfectant to sanitize high-touch and working surfaces and shared objects regularly.
    • Staff will limit the use of shared supplies when possible.
    • Commonly touched surfaces will be disinfected between groups of students.

    CAMPUS CLEANING PROTOCOLS
    Frequent cleaning and disinfecting will promote a healthy learning and work environment for students and staff.

    • Each classroom and restroom will be disinfected frequently and throughout the day
    • All high touch areas will be disinfected frequently and throughout the day
    • The cafeteria will be disinfected between lunch periods

    ADDITIONAL CLEANING MEASURES FOR KNOWN COVID-19 EXPOSURE
    If a classroom or facility is closed due to COVID-19 spread, electrostatic sprayers and aerosol disinfectant foggers will be used to fog and disinfect. Custodial staff, SSC, will fog and disinfect classrooms, restrooms, athletic spaces and all affected areas in the building.

  • COMMON AREAS

    • Common areas include spaces that are used for meetings and collaboration. This includes computer labs, flexible spaces, campus libraries, conference rooms and other meeting rooms.
    • Campuses will develop schedules and protocols for the use of common areas, including how to sanitize space between use. When needed, students will bring personal supplies from the classroom. All students and staff will be required to use hand sanitizer when entering and exiting common areas.
    • The use of virtual meetings will be considered when possible.
    • In-person meetings will maintain social distancing. Facial coverings will be required during substantial and moderate transmission levels when social distancing is not feasible. Executive Orders will be followed. 

    COLLABORATIVE WORK & PROJECTS
    In order to provide the safest environment possible in our common/collaborative spaces, while promoting disease prevention and mitigation, the following guidelines will be implemented: 
    Meeting Spaces

    • Meetings will be limited to video conferencing when possible.
    • If meetings must be held in person, all social distancing protocols will be implemented.
    • Facial coverings will be utilized during substantial and moderate transmission levels.
    • Limit the sharing of materials/supplies
    • Administrative Spaces - Reception, Offices, Conference Rooms, Mail Room
    • When possible, meetings will be conducted virtually. However, if the need arises to meet in person please follow campus guidelines:
    • Facial coverings or masks will be utilized during substantial and moderate transmission levels. - look at the governor’s order
    • Hand sanitizer will be provided in front office spaces.
    • Social Distancing will be conducted between all occupied seats and workspaces.
    • Flexible Learning Spaces
    • The number of students in these areas will be limited and determined by available space and social distancing guidelines.
    • Common spaces and supplies in these spaces will be disinfected frequently.
  • Per TEA Guidance
    For Parents
    Refer to Response to Confirmed COVID-19 Cases on Campus section regarding parent notification.

    For Staff
    The Commerce ISD Human Resources Department, Health Services, and Local Health Authority will communicate directly with staff on what steps should be taken if an employee is impacted by COVID-19. This communication will include information related to leave, forms and reporting processes. 
    Commerce ISD will adhere to all HIPPA and FERPA laws regarding privacy.

    • Per TEA guidelines, any student who themselves either: (a) are lab-confirmed to have COVID-19; or (b) experience the symptoms of COVID-19 must stay at home throughout the infection period and may pivot to online learning. Students cannot return to campus until the school system screens the individual to determine any of the below conditions for campus re-entry have been met:
      • In the case of an individual who was diagnosed with COVID-19, the individual may return to school when all three of the following criteria are met:
        • at least three days (72 hours) have passed since recovery (resolution of fever without the use of fever-reducing medications);
        • the individual has improvement in symptoms (e.g., cough, shortness of breath); and
        • at least 14 days have passed since symptoms first appeared.

      • In the case of an individual who has symptoms that could be COVID-19 and who is not evaluated by a medical professional or tested for COVID-19, such individual is assumed to have COVID-19, and the individual may not return to the campus until the individual has completed the same three-step set of criteria listed above.

      • If the individual has symptoms that could be COVID-19 and wants to return to school before completing the above stay at home period, the individual must either (a) obtain a medical professional’s note clearing the individual for return based on an alternative diagnosis or (b) receive two separate confirmations at least 24 hours apart that they are free of COVID via acute infection tests at an approved COVID-19 testing location found at https://tdem.texas.gov/covid-19/.
      Commerce ISD will adhere to all HIPAA and FERPA laws regarding privacy.  

      DEFINITION OF CLOSE CONTACT

      This website refers to “close contact” with an individual who is lab-confirmed to have COVID-19. Close contact is determined by an appropriate public health agency. For clarity, close contact is defined as: a. being directly exposed to infectious secretions (e.g., being coughed on while not wearing a mask or face shield); or b. being within 6 feet for a cumulative duration of 15 minutes, while not wearing a mask or face shield; if either occurred at any time in the last 14 days at the same time the infected individual was infectious. Individuals are presumed infectious at least two days prior to symptom onset or, in the case of asymptomatic individuals who are lab-confirmed with COVID-19, two days prior to the confirming lab test. 
    • Each campus will follow the guidelines listed below on how services will be conducted and what materials and/or resources will be needed during periods of online learning. 
      • All services in the current 504 plan must be provided accordingly unless a Continuity Plan is in place or a 504 Amendment has occurred.
      • When campus is closed and students are receiving Asynchronous Learning Model, Dyslexia instructional services will be provided as outlined in the Continuity Plan. Provision of special education and related services during an emergency closure may occur via video conferences, telephone calls, homework packets, internet-based lessons/therapy, and/or other distance-based learning approaches. Decisions on appropriate services are made on an individualized basis. 
      • To ensure communication between the campus Dyslexia Trained Teacher and parents, office hours will be shared so they know when the Dyslexia Trained Teacher can be reached for questions or concerns. 
      Safety Procedures during On-Campus Dyslexia Instruction
      All Dyslexia services will be conducted with appropriate safety precautions as per district guidelines when on campus. 

      Progress Monitoring
      • Service providers will need to monitor each student to ensure appropriate progress within the dyslexia program is being made along with progress on the general education curriculum and accommodations. Additional ARD/504 meetings may be necessary if a student begins to struggle and cannot remediate.
      • Progress monitoring will be provided, at a minimum, once per nine week period using the appropriate Dyslexia measures. ie, MTA Kit. The Dyslexia Trained Teacher will be in contact with parents to make sure services are rendered. 
      • Student progress will be shared with parents/guardians via email or traditional mail.
  • The ESL programs will continue to follow TEA guidelines for face-to-face instruction and programming.

    ESL teachers will support students and classroom teachers by following guidance from TEA, district administrators, and campus administrators concerning ESL student services.
  • Per TEA Guidance: Local Decision

    Local Decision - If you choose online Asynchronous Learning, you may not participate in UIL or extracurricular activities


    Cheer

    Practices and performances will be conducted following safety protocol provided by guidance from CISD, UIL and TEA. This will include COVID screening, group sizes, sharing and sanitizing of equipment, locker room usage, etc.

    Athletics

    • Athletic practices and contests will be conducted following safety protocol provided by guidance from CISD, UIL and TEA. This will include COVID screening, group sizes, sharing and sanitizing of equipment, locker room usage, etc.
    • Hand sanitizing stations will be in gym facilities and equipment will be sanitized on a regular basis.
    • Locker room use will be determined by TEA/UIL. If locker rooms can be accessed, all locker room space will be utilized to follow social distancing guidelines.
    • Bus travel will follow transportation guidelines provided by CISD and TEA.
    • Spectator attendance at games and contests may be limited based on TEA and UIL guidelines. Ticketing for events may be utilized to control capacity of facilities.
    • Postgame sign out procedures for athletes will be communicated to parents prior to the beginning of each season.
    • Event procedures will be in place to minimize face-to-face interactions.
    • Separate entrances and exits may be utilized and event doors may be propped open to minimize physical contact with handles.
    • Spectator seats may be marked and/or configured in a way to enforce social distancing.
    • Concessions and/or concession sales may be limited to encourage social distancing and to follow health and safety guidelines.
    • UIL has allowed streaming of athletic events for 2020-2021
    • Visiting team participants, coaches and staff will be temperature and symptom screened for COVID-19 upon arrival to our facilities. Should a participant or staff member exhibit symptoms or have a temperature; CISD, UIL/TEA guidelines would be followed.
    • Spectators, both home and visiting for all CISD indoor athletic events will be subject to a temperature screening prior to entry. 

    Fine Arts

    • Large group practice sessions, sectionals and rehearsals will adhere to social distancing guidelines provided by an authorized entity (e.g., CISD, TEA, UIL, etc.)
    • Fine arts music private lesson teachers will not be allowed to teach on campus facilities until further guidance is provided by an authorized entity. Private lessons may continue to be conducted virtually if agreed upon between individual families and the lesson teacher. All district guidelines and pricing will continue to be adhered to.
    • Off-campus fine arts performances will only be conducted if specific guidance is provided by an authorized entity (e.g., CISD, TEA, UIL, etc.)
    • Concerts/performances may be adjusted based on health and safety guidelines provided by an authorized entity (e.g., CISD, TEA, UIL, etc.) including but not limited to transportation procedures, number of attendees, and the orientation of concerts
    • All fine arts performances will be streamed online when possible and as copyright requirements of performance material permits.
    • Booster club meetings should be held virtually to minimize outside exposure to campuses.
  • CISD will have training about mitigating the spread of COVID. 

    On the first day of in-person, face-to-face instruction, CISD will instruct students on appropriate hygiene practices and other mitigation and social distancing practices adopted by the district. Staff and students must cover coughs and sneezes with a tissue or with their elbow. Used tissues must be placed in the trash and hands should be washed immediately with soap and water for at least 20 seconds, or hand sanitizer should be used. This training will take place periodically throughout the school year with daily reminders from teachers and campus support team. Visuals, including posters, will be used throughout all buildings to provide reminders to students and staff on all health and safety protocols.

    Student Training

    • Students will complete district practice and training, within the first two days of face-to-face instruction.
    • All students will be trained on information about COVID-19 screening, identification of symptoms, prevention of spread, and sanitation of work areas.
    • Any student experiencing symptoms must notify an adult immediately.

    Teacher / Staff Training

    • All staff will be trained on what COVID-19 is and how it spreads and impacts both children and adults.
    • All staff will be trained on COVID-19 screening, identification of symptoms, prevention of spread, and sanitation of work areas.
    • All staff will be trained on district protocols and procedures for health screeners, isolation protocol and return to school/work Campus administrators will provide follow-up training and reminders as needed.
    • Campus administrators will provide follow-up training and reminders as needed.

    Parent Training

    • Parents are encouraged to talk to their students about COVID-19, as appropriate, and help them understand the safety guidelines required to return to face-to-face instruction.
    • Parents will be asked to review all district health and safety guidelines and adhere to guidelines to ensure the safety of all staff and students.

    CAMPUS PROCEDURES
    CISD is developing the procedures for the first day of school to ensure students and staff safety. Some traditional practices of walking younger students to class may be impacted.

  • Both in-person and virtual learning experiences will provide the same expectations around coursework and grading. Further, all high school credit courses that count in GPA calculation and class rank will be used in that calculation.

    The evaluation of student learning through grading and assessment will be revised for the 2020-2021 school year. The process for evaluation and grading will be similar to what they were during the 2019-2020 school year prior to the COVID-19 closure. Grades received in an Asynchronous Learning Model will follow the same grading guidelines as face-to-face instruction. Teachers and staff will receive additional support and guidance on effective grading practices to ensure that grades are valid and reliable for all students.

  • HANDWASHING

    • Hand sanitizer will be available at the main office, in the cafeteria, the classrooms, and in common areas throughout the campus.
    • Staff will be expected to regularly wash or sanitize their hands.
    • Requirement for hand washing and/or use of CISD-provided hand sanitizer:
      • Provide hand sanitizer upon entry to campus or classroom and periodic teacher reminders during instructional day
      • Thorough hand washing and/or hand sanitizing after recess, before eating, following restroom breaks

    DISINFECTING EXPECTATIONS

    • Staff will have access to disinfectant to sanitize high-touch and working surfaces and shared objects regularly.
    • Staff will limit the use of shared supplies when possible.
    • Commonly touched surfaces will be disinfected between groups of students.
    • For the purposes of this website, "masks" include non-medical disposable face masks, cloth face coverings or full-face shields. 
      As positivity rates, new research, professional and governmental recommendations and regulations in regards to COVID 19 change, this policy may be revised.

      STUDENTS GRADES PREK- Grade 2 
      Students in grades PreK-2nd are not required to wear a mask at school. All students are required to wear masks on CISD school buses and district-owned vehicles. 

      STUDENTS Age 10 and Older - Grade 12 
      All students, age 10 and older -Grade 12 will be required to wear masks at school during portions of the day. It is a local decision, so thus communication will be forthcoming from your child’s school. Some exceptions apply are outlined below. The fact that grades 3 and above regularly change classes factored into this determination. 
      • Students will wear masks anytime they transition to a new location within our schools. 
      • Students will wear masks as they enter and exit our schools.
      • Students may remove masks, if they choose, when social distancing is possible 
      • Commerce ISD is awaiting guidance from UIL on the mask requirements for extracurricular activities.
      • Commerce ISD may have disposable and reusable masks for students who do not have a mask at school depending upon supply availability
      • Parents are encouraged to regularly wash masks at home. 
      • All students will be required to wear masks on school buses and district-owned vehicles. 
      If your child cannot wear a mask due to health reasons or disability, they are asked to provide a doctor's note to the campus office during the first week of attendance. Students will not be required to wear masks during lunch or recess as long as they can maintain social distance between themselves and others. Students of any age may wear a mask for their own safety regardless of age. 
      STAFF
      In compliance with Texas Governor Greg Abbot's Executive Order on July 2, 2020Commerce ISD will require all staff members to adhere to the following practices.
      • Staff will wear masks anytime they transition to a new location within our schools
      • Staff will wear masks as they enter and exit our schools.
      • Staff may remove masks, if they choose, when social distancing is possible, or delivering instruction, while speaking for broadcast or audience. 
      • Staff may be allowed to wear face shields giving them more flexibility when teaching and collaborating with students. 
    • Any school wide events that are approved to be held on campus need to adhere to social distancing requirements outlined by CISD, TEA and UIL. (Examples: grade level pep rallies, assemblies, performances, etc.)
    • School wide events will occur virtually when possible. ie., Social Media
    • To limit larger gatherings, campus club meetings should be held virtually when possible. If meeting in person is required, groups should utilize larger meeting spaces or multiple meeting opportunities will be provided.
    • Campuses will limit students from leaving campus after school prior to travel or start of extra-curricular or co-curricular activities when possible.
    • Student participation in academic contests (Robotics, Band, etc) will only be attended if specific guidance is provided by an authorized entity (e.g., host site, CISD, TEA, the UIL, etc.)
    • Campuses will consider limiting the number of students per recess group and/or make special arrangements to support students to get recreational time. Staggered schedules can be utilized when needed.
    • All students and staff will be required to use hand sanitizer before entering the playground and upon exiting the playground.
    • Masks will not be required during recess if students can maintain social distancing.
    • All students and staff will be required to use hand sanitizer or wash hands prior to class.
    • Masks will not be required during PE if students can maintain social distancing.
    • All used PE equipment will be sanitized between each class. 
    • All used benches will be sanitized between each class.
  • Per TEA Guidance:
    • Schools must immediately separate any student who shows COVID-19 symptoms while at school until the student can be picked up by a parent or guardian.
    • Schools should clean the areas used by the individual who shows COVID-19 symptoms while at school (student, teacher, or staff) as soon as is feasible.
    • Students who report feeling feverish should be given an immediate temperature check to determine if they are symptomatic for COVID-19.

    For next steps on confirmed cases see Response to Confirmed COVID-19 Cases on Campus section.

  • Per TEA Guidance
    If any student has a suspected or lab-confirmed COVID-19 case, they must report the information to the child's teacher or campus office immediately. CISD will follow TEA Confirmed or Suspected Cases Guidelines.
  • Per TEA Guidance
    Required Actions if Individuals with Lab-Confirmed Cases Have Been in a School

    • If an individual who has been in a school is lab-confirmed to have COVID-19, the school must notify its local health department, in accordance with applicable federal, state and local laws and regulations, including confidentiality requirements of the Americans with Disabilities Act (ADA) and Family Educational Rights and Privacy Act (FERPA).

    • Schools must close off areas that are heavily used by the individual with the lab-confirmed case (student, teacher, or staff) until the non-porous surfaces in those areas can be disinfected, unless more than 3 days have already passed since that person was on campus.

    • Consistent with school notification requirements for other communicable diseases, and consistent with legal confidentiality requirements, schools must notify all teachers, staff, and families of all students in a school if a lab-confirmed COVID-19 case is identified among students, teachers or staff who participate in any on-campus activities.
    • Proper handwashing technique will be taught to all students and consistently reinforced.
    • Efforts will be made to limit the availability of toilets and urinals to certain times to comply with health agency recommendations and social distancing.
    • The scheduling of whole class restroom breaks is recommended to eliminate co-mingling of students across various classes and to ensure teacher monitoring of social distancing guidelines. (Elementary)
    • A system will be implemented to identify the number of occupants utilizing each restroom to mitigate the chance of exceeding maximum occupants per social distancing.
    • After a restroom break, students will be required to use hand sanitizer before reentering the classroom.
    • Signage will be visible in and around the restrooms to encourage students to properly and frequently wash their hands.
  • School Supplies lists have been provided by each campus and can be found on www.commerceisd.org.  If you need assistance, please contact Family Services Coordinator, Alison Walker (903)366-0738, or complete assistance application here: https://forms.gle/eu4sThMe8ZZjxa9H9
  • STAFF SELF-SCREENING
    Commerce ISD requires teachers and staff to self-screen for COVID-19 symptoms before coming onto campus each day. This should include employees taking their own temperatures. Teachers and staff must report to the school system if they themselves have COVID-19 symptoms or are lab confirmed with COVID-19, and, if so, they must remain off campus until they meet the criteria for re-entry. 

    STUDENT SELF-SCREENING
    Parents/guardians must ensure they do not send a child to school on campus if the child has COVID-19 symptoms or is lab-confirmed with COVID-19, and instead should opt to receive asynchronous instruction until the below conditions for re-entry are met. 

    VISITOR SELF-SCREENING
    In general, visitors will not be allowed inside of schools. In any exception, Commerce ISD requires visitors to self-screen for COVID-19 symptoms prior to entry. A campus may screen a Visitor, as well. 

    SCREENING ON CAMPUS
    Teachers and all staff will monitor students for symptoms of COVID-19 and refer them to the nursing staff as needed.
  • Meetings
    Annual Meetings for the 2020-2021 school year will be completed by socially distanced Face to Face, video or teleconference by the campus 504 Coordinator; all required members will be in attendance.

    Procedures for Attending a Virtual 504 meeting
    The campus 504 Coordinator will inform parents when scheduling the meeting that the meetings will be held remotely rather than in person. When a virtual meeting is not an option, the campus administrator will be consulted.

    • Required 504 meetings will be scheduled between 8:00-3:30 according to campus policy and schedule. There may be some instances when a 504 meeting must be held later to ensure parent participation. Campus Administration will be notified and will ensure they happen within the legal timeline.
    • The campus 504 Coordinator will document those present for the meeting and discussions made in the minutes. With the permission of each individual, the 504 Coordinator will add their signature or note their attendance. Campus administrators have access to the signature page and will provide their signature. Parents’ agreement/disagreement will also be noted in the minutes.
    • A copy of the 504 plan can be emailed after the campus 504 Coordinator receives permission from the parent through an email, otherwise the 504 paperwork will be mailed home.

    Continuity Plans
    Students who attended CISD for the 2019-2020 school year from the end of March until the last day of school, should have a Continuity Plan in place. These plans will continue to be reviewed at 504 meetings.
    Adding an Individualized Continuity Plan

      • All services in the current 504 plan must be provided as written unless changed by the student’s Continuity Plan for periods of virtual learning.
      • The Continuity Plan will be reviewed at the 504 meeting. The plan should focus on including a distance learning plan that describes the services that will be provided through virtual while campus-based instruction is unavailable.
      • Accommodations as outlined in the 504 plan for each student will continue to be implemented as required while the district is using the virtual learning environment unless the accommodations are not appropriate in the online learning environment. 
      • For students requiring dyslexia services, their Continuity Plan will include any changes made in their instruction during the virtual Learning.
      • As always, a 504 meeting may be requested at any time. You will need to contact your campus 504 Coordinator to schedule additional meetings.

    Evaluations

    Please refer to the Evaluation section in the Special Education portion of the plan.

     

  • If campuses are closed, but continue to provide educational opportunities virtually to the general student population during the closure, the school must ensure that students with disabilities also have access to free and appropriate public education (FAPE). The school must ensure that, to the greatest extent possible, each student with a disability can be provided the special education and related services identified in the student's individualized education program (IEP) or 504 plan which has been reasonably calculated to enable the student to make appropriate progress.

    During sporadic school closures, educational opportunities/support will continue to be provided to general education and special education students virtually through virtual learning.

    SAFETY PROCEDURES

    All Special Education services will be conducted with appropriate safety precautions as per district guidelines when on campus.

    ARD Meetings
    Legal requirements related to the legal timelines for initial and annual ARD meetings still apply whether we are conducting school in person or virtually.

    The ARD committee will meet by video or teleconference for the 20/21 school year; all required members must be in attendance. When virtual is not an option, the campus administrator will be consulted.

    Procedures for a Virtual ARD 

    • Diagnosticians, SLPs and/or Special Education Teachers will inform parents when scheduling the ARD that the meeting will be held remotely rather than in person.
    • A link will be sent to required members to join the ARD meeting at the scheduled time.
    • ARD notices and Procedural Safeguards may be emailed or mailed to the parent. Second and third notices may be communicated through phone calls, mailed notices, or sent home with the student.

    Continuity Plans

    • Data from the Continuity Plans developed in the Spring of the 2019-2020 school year will be reviewed and amended as needed at the beginning of the 2020-2021 school year. 
    • Continuity Plans will be reviewed and amended as needed, at each annual ARD. The Continuity Plans will focus on the special education and/or related services that will be provided through the our Digital Learning Model whenever campus-based instruction is unavailable. 

    EVALUATIONS

    Practices during periods of on campus learning:
    Initial assessments, 3 year re-evaluations, and requests for additional assessment will continue to be completed within required timelines while students are on campus while taking safety precautions per district guidelines.

    Practices during periods of virtual learning

    • Assessment personnel will gather as much data as possible virtually through student observations, online assessment when available and parent interviews, checklists, review of ECI evaluation data when available and ECI progress notes, etc.
    • If, after gathering all available data without face to face interaction, sufficient data exists to write an FIE, evaluators will complete the written report with all available assessment data. The signed written report will be shared with parents and staff. 
    • The ARD will be scheduled to review the Full and Individual Evaluation..
    • If sufficient data doesn’t exist to write a complete FIE, assessment personnel will contact the parent and discuss options. 
    • In situations in which school is closed and not in session (no virtual learning), evaluation timelines halt as these days are not considered school days.

    Instructional/Related Services

    • When students are on campus face to face, Speech, OT, PT, counseling, and special education instructional services will be provided as outlined and agreed upon in the student’s ARD paperwork.
    • All instructional and related services will be conducted with appropriate safety precautions as per district guidelines when on campus.
    • When campus is closed and students are receiving virtual learning, Speech, OT, PT, counseling, and special education instructional services will be provided as outlined in their Continuity Plan.. Provision of special education and related services during an emergency closure may occur via video conferences, telephone calls, homework packets, internet-based lessons/therapy, and/or other distance-based learning approaches. Decisions on appropriate services are made on an individualized basis.
    • Data will continue to be taken to determine if compensatory services will be needed when students are not on campus and receiving services through virtual learning

    .
    PROGRESS REPORTS
    Goals and objectives will continue to be updated every nine weeks, whether students are on campus or receiving virtual learning, this is in accordance with district policy by all providers including special education teachers, instructional and related service providers and itinerant staff. Updated progress reports may be emailed home to parents.

    • PE classes will be conducted outdoors whenever possible. Appropriate social distancing measures will be followed.
    • Music and PE equipment will be sanitized and wiped down after each use.
    • Having specials in the classroom or outdoors is recommended.
    • Staff will limit the sharing of art supplies when possible on campus.
  • IMPACT TO IN-PERSON LEARNERS
    In the event of a sporadic closure, all in-person students and educators will rapidly shift to online learning and teaching.


    IMPACT TO ONLINE LEARNERS
    If your child is already an "online learner" using Asynchronous Learning Model, CISD does not anticipate that your child's schedule or learning will be impacted by a sporadic closure due to COVID-19.


    WILL CISD CLOSE AN ENTIRE CAMPUS DUE TO COVID-19TEA is not recommending entire campus closures due to positive cases. Commerce ISD will await further guidance from the state and make local decisions about what is best for students and staff. 

     

    • Staff meetings, and any large gatherings will be held virtually when possible.
    • When meetings with groups larger than 10 must take place in person, every effort will be made to maintain social distancing.
    • In staff gatherings of less than 10, a face covering that covers the nose and mouth is required when distancing of 6 or more feet cannot be maintained.
  • FIRST 3 WEEKS GRACE PERIOD
    For the first three weeks of the school year, a grace period will be allowed for students to switch between online and in-person learning. This will allow students/families to switch if best for the student. A designated form, Commitment Form and Orientation Video is coming soon for this request, for online learning. 

    A Commitment form will be required if choosing on-line learning.

    IN CASES OF CLOSE CONTACT
    Throughout the year, students may receive remote instruction if their child has had close contact (defined below) with an individual who is lab-confirmed with COVID-19 until the 14-day incubation period has passed, or a confirmed negative test result. A commitment form does not need to be completed. 

    TEA DEFINITION OF CLOSE CONTACT

    This website refers to “close contact” with an individual who is lab-confirmed to have COVID-19. Close contact is determined by an appropriate public health agency. For clarity, close contact is defined as: a being directly exposed to infectious secretions (e.g., being coughed on while not wearing a mask or face shield); or b. being within 6 feet for a cumulative duration of 15 minutes, while not wearing a mask or face shield; if either occurred at any time in the last 14 days at the same time the infected individual was infectious. Individuals are presumed infectious at least two days prior to symptom onset or, in the case of asymptomatic individuals who are lab-confirmed with COVID-19, two days prior to the confirming lab test.

    • Masks are required of students age 10 and older- Grade 12 and all staff while transitioning within the building. See Masks & Facial Coverings Section for more information. 
    • Walking pathways throughout the building will be designated “stay to the right.” This includes the entrance and exit doors.
    • When possible, it is recommended that students make transitions outside of the building.
    • Special Education students will follow all transition campus procedures unless otherwise specified by the ARD committee. 
  • Busing will be provided for students with no capacity limitations at this time.

    • Parents are strongly encouraged to drop their children off at school. When possible and safe, please carpool, ride a bike, or walk to school. 
    • All students and staff members on a Commerce ISD school bus or district vehicle must wear a mask or face covering. 
    • When possible, windows will be open to improve air circulation. 
    • Buses will be equipped with hand sanitizer and will be thoroughly cleaned after each route.
    • TEA is not recommending capacity limitations on buses at this time
    • Visitors are limited to those essential to school operations.
    • Lunch visitors and lunch drop offs will not be permitted until further notice.
    • Parents and guardians are encouraged to contact the school office to arrange a virtual meeting at an agreeable time.
    • Approved visitors must follow the virus prevention and mitigation requirements of Commerce ISD.